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Your pipeline is only useful if the stages are current. Every time something meaningful happens on a deal, move the stage forward. It takes about five seconds and keeps your scorecard and forecast accurate.

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The four stages

All three pipelines use the same four stages, on purpose. Sellers, Buyers and Tenants are different work, but “where is this?” should mean the same thing in each.
Winning the listing is not a Won. Taking a listing moves the deal to Active, not to Closed/Won. Won means the transaction closed and there is commission to record.This is the single most common way a pipeline starts lying to you. Mark listings as Won and your close rate, your production numbers, and your Scorecard all overstate the year.

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Move a deal

The board is columns you drag between. Grab the card and drop it in the next column, and the stage updates. The list view is the same deals in a different head: the list is for working, the board is for seeing.
A deal does not have to walk every stage. A transaction you are recording after the fact can go straight to Closed/Won without passing through New, Active and Under Contract.
Moving a deal to Closed triggers the commission entry step. CRE Fuel will prompt you to fill in closing details before the deal is marked complete. See Closing and Commissions for the full walkthrough.