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Moving a deal to Closed / Won is what asks you for the commission. Everything on your Scorecard and your annual production totals is built from what you enter here, so a deal closed but not recorded simply does not exist as far as your numbers are concerned.
Only record a Won when the transaction closed. Winning a listing is not a Won, it moves the deal to Active. See Pipeline Stages.

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The two fields that have to be right

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My GCI

My GCI is what you personally earn, before your brokerage takes its house split. Not the whole commission on the deal. Not your side’s total if other agents share it. Your own row, gross, before the brokerage cut comes out. This trips people up because there are three plausible numbers on any closing statement: Entering the wrong one inflates your production, and it stays inflated all year.

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Closing entity

Closing entity is required, and it is the field to get right even though it feels like paperwork. It is the name the money is actually paid against, the escrow or title company’s name for the transaction. It is what lets CRE Fuel match a commission check to the deal it belongs to when the check arrives weeks later, often with nothing on it but that name. If you are unsure, use the client name. An imperfect closing entity is far better than a blank one.

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What else gets captured

  • Close date — the date it actually closed, which is what puts it in the right year
  • Consideration — the sale price, or the lease value
  • People paid — co-agents on your side, the other side’s broker, and referral fees you owe

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Reading it off the closing statement

You do not have to type any of this from a PDF. CRE Fuel can read a commission sheet or closing statement, including a photographed or scanned one, and pull out the figures for you.
Always check what it pulled before you save. The numbers are presented for you to confirm, not applied silently, and My GCI is exactly the figure a document reader is most likely to get wrong, because the right number depends on which row is yours.If it cannot confidently tell which figure is your own share, it will leave it blank rather than guess. A blank you fill in beats a confident wrong number you never noticed.
Add a note with the final terms after closing. The next time a client asks for a comp, or you need to remember what actually happened on a deal from eighteen months ago, that note is the thing you will want.